Assumption of day-care centre costs
If you would like to apply to have your daycare centre costs covered by a non-public or private facility, we will support you in the application process.
Description
If an application is submitted to the Economic Youth Welfare Department of the Social Welfare Department for the assumption of parental contributions for a non-urban or private day care centre (kindergarten, crèche, day nursery, lunchtime supervision), the amount of the costs that can be assumed (subsidy or full assumption of costs) will be examined on a case-by-case basis.
for municipal daycare centres, please contact the Department of Education and Sport, KITA Division, Central Fees Office.
Important note
Important information regarding the reimbursement of costs from 1 January 2027
Information on the obligation to provide evidence in cases of high childcare costs (PDF)
Information on the obligation to provide evidence for high childcare costs – in plain language (PDF)
Information on changes to the calculation of the childcare allowance (PDF)
Requirements
Please check in advance whether your childcare centre (Kita) participates in the Munich Childcare Subsidy Scheme (MKF) run by the Department for Education and Sport (RBS), as special rules apply here regarding exemption from parental contributions (childcare fees). In particular, for centres participating in the MKF scheme, the nursery can exempt parents directly from the fees if the family provides proof that they receive basic income support (formerly ‘Bürgergeld’), housing benefit, child supplement or benefits under the Asylum Seekers’ Benefits Act, or holds a Munich Pass(yellow or grey). Further information is available from your nursery.
Note on meal costs
Meal costs are covered through the Education and Participation Scheme (BuT) for those receiving basic income support, housing benefit, child supplement or benefits under the Asylum Seekers’ Benefits Act. Please apply for the meal costs to be covered by your Jobcentre if you are receiving basic income support, by the Social Security Office if you are receiving housing benefit and child supplement, and by the Office for Housing and Migration if you are receiving benefits under the Asylum Seekers’ Benefits Act. In this case, the Youth Welfare Service is unable to cover the cost of meals.
Exception:
There is no entitlement to BuT when attending a childcare centre. In this case, the costs of meals are covered by the Economic Youth Welfare Service.
Required documents
- Proof of the family’s total income
- Evidence of the family’s expenditure
- Proof of custody
- Certificate from the childcare centre
- Care agreement with the childcare centre
Copies of relevant supporting documents must be submitted for the income and expenditure listed above. Bank statements are not sufficient.
For those in paid employment, a tax assessment notice is not sufficient.
Note:
If you receive benefits under SGB II (basic income support), SGB XII (social assistance), the Asylum Seekers’ Benefits Act, the Housing Benefit Act or a child supplement, it is sufficient to submit the notification of approval for this benefit. No further documents regarding your financial circumstances (income and expenditure) are required.
Questions & Answers
The family’s total income is compared against an income threshold. You must contribute 50 per cent of any income exceeding this threshold towards the nursery costs. You can find more detailed information on the calculation here (PDF).
Our online calculator is available to give you an initial idea.
In the case of very expensive childcare centres, you must provide evidence that you were unable to secure a cheaper place for your child.
Further information can be found here:
If your income is set to be (significantly) lower in future, this will be taken into account upon presentation of the relevant evidence.
Housing costs are only taken into account up to certain maximum limits.
Please refer to our information sheet on calculating the parental contribution.
In the case of an owner-occupied property (flat or house ownership), the actual expenses incurred are taken into account instead of the rent, provided they do not exceed the maximum limits (rent caps). These expenses include loan interest and costs such as council tax, caretaker/property manager fees, building insurance and similar items. Repayment instalments serve to build up assets and can therefore, in principle, only be taken into account if the total of interest and other expenses falls below the upper limit. In such cases, the repayment may be taken into account on a pro rata basis up to the upper limit.
No, only the child benefit for the child attending nursery.
Loans can only be taken into account in exceptional cases, provided they are unavoidable and reasonable and were already in place before the application was submitted.
Nursery fees for siblings may be taken into account and entered into the guide calculator, provided you pay them yourself
However, this does not apply if an application for financial assistance for young people has also been submitted for the nursery costs of the sibling
These costs may be taken into account.
In principle, only MVV travel costs can be included as travel expenses. Only if it is not possible to use the MVV or if the vehicle is absolutely essential for work can a flat-rate amount based on mileage be taken into account.
In principle, all necessary insurance policies such as
- home contents insurance
- third-party liability insurance
- Accident insurance
- Legal expenses insurance
- private health and long-term care insurance, where required by law.
- Life insurance only for the self-employed as part of their retirement provision
The calculated amount is paid directly to the nursery once the child has been admitted and the approval notice has been issued.
If you have any further questions, please contact your local Sozialbürgerhaus. You can find your local office at muenchen.de/sbh-suche
Legal basis
Youth welfare according to SGB VIII