Birth certificate - newborns

Description

The birth of your child must be notarised at the registry office - birth office. To do this, first order your child's birth certificate online.

• For births in a clinic:
  If your child is born in Munich in a clinic, midwife's practice or birth centre, they will automatically take over the written notification of the birth ("birth notification") to the registry office. You can usually hand in your documents (certificates, passports, naming and other documents) at the clinic and then order the birth certificates online.
• For births at home:
  If your child was born at home in Munich, you must register the birth yourself at the birth office in the registry office within one week. Please contact us via our contact form. A birth certificate from the midwife or doctor must be submitted as proof of the birth.

How to apply for a birth certificate:

• Online order: You can order online using our online service. We will then send you the certificates by post. We will automatically enclose the three free birth certificates for your applications for child benefit, maternity benefit from the health insurance fund and parental benefit with the first order.
• Subsequent copies of the birth certificate: If you require additional birth certificates at a later date, please contact the certificate office at the registry office or order the certificates using the online service.

Responsibilities:
There are two registry offices in Munich. Which registry office is responsible for notarisation depends on the district in which your child was born. The clinics usually provide parents with an information sheet containing all the information about the notarisation procedure. For the Helios-Klinikum München-West, the Frauenklinik München-West (Krüsmannklinik) and for home births in the districts of Pasing-Obermenzing, Aubing-Lochhausen-Langwied and Allach-Untermenzing, the birth office in the Munich-Pasing registry office in Pasing town hall is responsible; for all other districts, the birth office in the Munich registry office is responsible.

Required documents

• The documents for notarisation can be submitted to the registry office after the birth of the child at the earliest.
• Binding declaration on the naming of the child, filled in completely and clearly, without deletions and signed by the mother/parents.
• Valid identity card, passport or travel document of the mother/parents.
• Birth certificate, if applicable also multilingual or copy/printout (certified) from the birth register of the mother/parents.
• If applicable, the naturalisation certificate of the mother/parents.

If the parents are married to each other, the registry office requires

• Documentary evidence of the marriage and the name used in the marriage. This may include the marriage certificate, a copy/printout (certified) from the marriage register or a certified copy from the family register kept as a marriage entry.

If the parents are not married to each other, the registry office requires

• Unmarried mother: If applicable, documentary evidence of the acknowledgement of paternity/declaration of custody already submitted.
  • If the father is to be entered in the birth register, a legally valid acknowledgement of paternity (with the mother's declaration of consent) is required. The documents required for recording an acknowledgement of paternity will be clarified with you in advance by telephone, email or contact form. We will arrange an appointment with you as soon as the registry office - birth office has all the documents required to record an acknowledgement of paternity.
  • paternity acknowledgements are also possible at the youth welfare office and before a notary.
  • Do you have sole custody of your child and want the child to be given the father's surname? Then make an appointment for the declaration for the granting of a name. Please also use our contact form for this purpose.
  • The youth welfare office or a notary is responsible for submitting a declaration of custody.
• Divorced mother: Documentary evidence of the marriage, the divorce and the current name. This may include the marriage certificate, a copy/printout (certified) from the marriage register or a certified copy from the family register continued as a marriage entry, in each case with a divorce note or with a legally binding divorce judgement, if applicable with recognition of the foreign divorce in matrimonial matters and, if applicable, a certified copy of the acknowledgement of paternity/declaration of custody already submitted (see above).
• Widowed mother: Documentary evidence of the marriage, dissolution and current name. This may include the marriage certificate, a copy/printout (certified) from the marriage register or a certified copy from the family register continued as a marriage entry, in each case with a note of dissolution or with a death certificate, if applicable a certified copy of the acknowledgement of paternity/declaration of custody already submitted (see above).

If you require further documents for the birth certificate, we will contact you. You can then send us the missing documents by post or using the contact form.