Pharmacies in the Munich city area
If you want to run a pharmacy as the owner, tenant or manager, you need a licence from the trade authority.
Course description
You require a licence to operate a pharmacy, which must be applied for from the competent authority. The competent authority is the authority in whose area the main pharmacy is located.
In order to obtain a licence, you must go through a licensing procedure. In this procedure, the legal requirements under the Pharmacy Act are checked.
Please note that the pharmacy may only open once the authorisation procedure has been completed and you have received the corresponding notification.
If you wish to open a branch pharmacy, you will need your own operating licence. You must also apply for a licence to sell pharmacy-only medicines by mail order.
The processing process usually takes two to eight weeks. Please note that both the district administration department and the pharmacists check the documents. The pharmacy can only be opened or taken over once the process has been successfully completed.
Prerequisites
What needs to be reported?
- Establishment of a new pharmacy
- Takeover of a pharmacy as a main or branch pharmacy
- Lease of a pharmacy
- Closure of a pharmacy
- Relocation of a pharmacy
- Change of branch management
- Change of main and branch pharmacy
- Application for mail order
- Home care contracts
When do I have to report?
- The time of notification depends on the respective circumstances.
- The change of branch management must be notified at least two weeks before the change.
- Early notification is advisable in order to meet deadlines.
Who has to report?
- All pharmacy operators are obliged to report the relevant changes.
- In the case of partnerships, the partners authorised to manage the business are considered operators. All parties involved must have a valid operating licence.
How to report?
- The notification can be sent by email to apotheke.kvr@muenchen.de or by post.
A personal appointment can be arranged on request. Prior arrangement is essential for this.
A personal appearance at the KVR Munich is not necessary.
Required documents
Operating licence for pharmacies:
- Licence to practise (original or certified copy)
- Identity card or passport
- For foreign nationals (except EU countries): valid residence permit for the exercise of (self-employed) gainful employment
- Certificate of good conduct (not older than three months; document type OB)
- Extract from the central trade register
- Medical certificate (not older than three months)
- Curriculum vitae
- Statement of reliability (from the State Chamber of Pharmacists)
- Affidavit: Confirmation that you have not entered into any agreements that violate Sections 8, 9 (1), 10 or 11 of the Pharmacy Act
- Declaration in accordance with EU law
- Floor plan (with square metre details of the rooms)
- Furnishing plan
- Proof of accessibility
- Proof of financing
Additional documents depending on status
As owner of the rooms:
- Purchase contract
- Extract from the land register
As tenant of the premises:
- Tenancy agreement (including subtenancy agreement if applicable)
As manager of the pharmacy:
- Management contract
As a shareholder of the pharmacy:
- Shareholder agreement
For the new opening of the pharmacy:
- Site plan of the property with exact location
- Construction drawing of the intended premises (indicating the intended use and size in square metres for each room)
As tenant of the pharmacy:
- Declaration by the lessor of the reason for the lease in accordance with Section 9 (1) No. 1 of the Pharmacy Act
- Lease agreement
Operating licence for branch pharmacies:
- Application for a licence to operate a branch pharmacy (with designation of the main and branch pharmacies)
- Operating licence documents for pharmacies
- Appointment of the responsible branch management
Documents of the branch manager:
- Licence to practise (original or certified copy)
- Identity card or passport
- For foreign nationals (except EU countries): valid residence permit for the exercise of (self-employed) gainful employment
- Certificate of good conduct (not older than three months, document type OB)
- Extract from the central trade register
- Medical certificate (not older than three months)
- Curriculum vitae
- Statement of reliability (from the State Chamber of Pharmacists)
- Employment contract for branch management
New branch management for an existing branch pharmacy:
- Appointment of the responsible branch manager
Documents of the branch manager:
- Licence to practise (original or certified copy)
- Identity card or passport
- For foreign nationals (except EU countries): valid residence permit for the exercise of (self-employed) gainful employment
- Certificate of good conduct (not older than three months; document type OB)
- Extract from the central trade register
- Medical certificate (not older than three months)
- Curriculum vitae
- Statement of reliability (from the State Chamber(s) of Pharmacists)
- Employment contract for branch management
Mail order licence:
- Application for a licence to mail order pharmacy-only medicines
- Data entry in the mail-order pharmacy/mail-order trade register
- Floor plan of the premises (if mail-order business takes place outside the pharmacy premises)
Authorisation of home supply contracts:
- Informal application
- Supply contract
Supplementary agreement on the needs-based provision of medicines
Questions & Answers
mail order sales may only be carried out from a public pharmacy with a valid operating licence. All regulations for pharmacy operations also apply here. In addition, a quality assurance system must be set up for the entire mail order process.
yes, the pharmacy is considered a business premises and must therefore be registered with the trade office. The registration is required when registering, deregistering or reregistering the business premises. Further information can be found on the "Business registration" page. The application can be submitted online or sent in writing to the pharmacy department.
yes, a waiver of the operating licence must be submitted. An informal letter can be submitted for this purpose. The waiver is necessary as the operating licence is tied to the premises and cannot continue to exist after the pharmacy has closed. In addition, it is not possible to have two operating licences for the same pharmacy at the same time.
the holder of the operating licence must submit an application. The supply contract and all associated annexes must be submitted. After a positive review by the district administration department and the pharmacists, a decision can be issued for the home supply contract.
Kreisverwaltungsreferat
Team 2 Gewerbemeldungen, Apothekenrecht
Internet address
Postal address
Landeshauptstadt München
Kreisverwaltungsreferat
Team 2 Gewerbemeldungen, Apothekenrecht
Ruppertstraße 19
80466 München
Address
Implerstraße 11
81371 München
By appointment only